News and thoughts from CS Odessa, maker of the ConceptDraw product line: ConceptDraw PRO, ConceptDraw PROJECT and ConceptDraw MINDMAP.

Wednesday, August 19, 2009

Resource Management Using ConceptDraw PROJECT

ConceptDraw PROJECT makes it easy to change and adapt project calendars
Management of people resources in any project is a titanic task. As your team grows it is difficult to track all of your resources and their availability. With a growing number of resources the likelihood that all members of your team will be working 8 to 5, five days a week is a flight of the imagination. The product management solution you select needs to be flexible enough to accommodate whatever your project schedule is. Maybe your team for a project adopts 6 day work weeks during a critical project period, or maybe there is an individual who is only available for 4 days a week. Or your team works 10 hours a day 4 days a week during a project phase. No matter what your teams’ schedules or individuals’ schedules are, your project management solution needs to flex matching the resources you have available. Without this flexibility your projects will veer from their planned trajectories quickly, and projects that exhibit this behavior are seldom successful.

ConceptDraw PROJECT has the ability to maintain calendars that reflect the schedule of an overall project, a team and its availability for projects, or the work schedule of an individual. In the screen image you can see that the calendar that is associated with Tom S and how it has been modified from a standard schedule. Tom is available for work on a Sunday, but he will not be available on the 16 through the 19th. Once the calendar has been selected it is easy to make the necessary changes to Tom’s days and even the hours he can work. You can see that Tom’s calendar has been changed to show that he is available on the 12th. Once his calendar has been changed, you can then see on the Gantt chart, in the background, that a task assigned to Tom now starts on Sunday the 12th. Unless you made the change in Tom’s availability in his calendar, you could not have scheduled him to work on a Sunday.

ConceptDraw PROJECT has incredible flexibility that adapts to how you and your organization work. This plasticity in project workflow, improves the efficiency of you and your team. Efficient use of resources is critical in maintaining your projects on their planned path to successful completion.

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